As a certified Les Mills Body Combat Instructor, I’m always looking for ways to stay on top of my schedule, class covers, and track payments. Recently, I realised I needed a system that would help me stay organised while also keeping everything easily accessible. That’s when I decided to create my own Fitness Instructor & PT Coach tracker.
The Instructor Tracker is a simple yet effective tool I designed to manage my responsibilities as a fitness instructor – it can also be adapted if you do PT session as well. It helps me track key details for every class I teach, including:
- Class Schedule: Keeping tabs on my regular classes and any last-minute changes.
- Covers: Logging covers I take on, including the date, time, and location.
- Payments: Monitoring what I’m owed and ensuring everything is accurate.
Why I Created It
When you’re juggling multiple classes at different venues, it can quickly become overwhelming. Add in the administrative tasks like following up on payments or remembering which classes you covered for others, and it’s easy to lose track. I couldn’t find a pre-existing tool that suited my needs without being overly complicated, so I built my own. As someone with a strong focus on efficiency and a productivity mindset, I wanted something simple that would save me time and provide clarity at a glance. The tracker is a Google sheets, which means I can update this on the go.
Features include:
- Customisable Layout: I’ve tailored the tracker to include fields that matter most to me, but it’s flexible enough for other instructors to adapt.
- At-a-Glance Overview: Everything I need is in one place, making it quick to check my upcoming commitments and track payments.
- Monthly Summaries: I’ve created a dashboard to track data on a monthly basis.
Benefits of Using the Instructor Tracker
- Improved Organisation: I no longer worry about missing a class or forgetting a payment.
- Reduced Stress: Having everything documented gives me peace of mind.
- Better Insights: The tracker has given me a clearer picture of my workload and therefore staying organised is easier.
Could This Work for You?
If you’re a fitness instructor like me, having a tool like this could be a game-changer. Whether you’re teaching Body Combat, spinning, yoga, or anything else, being organised makes all the difference. For now, my Instructor Tracker is a personal too, it’s a v1 version which will improve over time.
Staying on top of your fitness career doesn’t have to be stressful. Sometimes, all it takes is the right tool to transform your workflow and give you the clarity you need to thrive.